Finance Officer, Project Administration Support (80-100%)

General information

swisspeace is a practice and research institute dedicated to advancing effective peacebuilding. Partnerships with local and international actors are at the core of our work. Together, we combine competence and creativity to reduce violence and promote peace in contexts affected by conflicts.

To support our Central Services Team, we are looking for a:

Finance Officer, Project Administration Support (80-100%)

Starting date: 1 October 2025 or by agreement
Location: Basel, Switzerland.

The Finance Officer is responsible for the administrative support, contractual compliance and documentation of international peacebuilding projects in close contact with the project managers. This primarily involves adherence to project budgets and timely financial reporting.

Your tasks

Manage the project finances and payment transactions in line with the grant agreement regulations/requirements of the donor,
Provide financial and administrative support internally and for implementing partners (remotely),
Recording of expenses in the accounting system, conducting controlling tasks and ensuring periodical financial reporting to the donor,
Prepare the financial and administrative documents of the project for the audit during or after project completion,
Support the project team with the booking of travel arrangements (visa, travel, insurance, accommodation) and provide logistical support for workshops or meetings,
Support preparation of proposal and project documents.

Your profile

Education in the field of business administration or commercial training,
Experience in project and financial management as well as excellent Microsoft 365 skills,
Good command (C1 or higher) of English and German (writing, speaking, and listening),
Knowledge of accounting; experience with ERP software Microsoft Business Central is an asset,
A team player with high levels of reliability and attention to detail who enjoys working in a self-organized environment and collaborating with various stakeholders,
Cultural sensitivity and excellent communication skills, combined with a high level of flexibility and adaptability in dynamic project environments.

What we offer

An interesting position in an attractive field of work with political relevance,
Possibility to work independently and as part of a team,
A positive working atmosphere in a dynamic and international environment,
A salary in line with NPO industry standards,
Good working conditions and attractive place of work in Basel, Switzerland and options for home office.

We look forward to receiving your complete application in English including a cover letter, CV, work certificates and diplomas by 17 August 2025. Please submit your application via our online portal. Other means of application will not be accepted. Interviews will take place in calendar weeks 34 and 35.

For further information please consult our website (www.swisspeace.ch) or contact Katja Schwab by phone at +41 (0)61 551 56 26.

About us

swisspeace is a practice and research institute dedicated to advancing effective peacebuilding. Partnerships with local and international actors are at the core of our work. Together, we combine competence and creativity to reduce violence and promote peace in contexts affected by conflicts. In collaboration with the University of Basel swisspeace offers a number of postgraduate programs and courses for peacebuilding professionals from around the world.